Other Camps

Terms, Conditions & Program Agreement

Acceptance and Placement at a Camp

  1. To apply to the AmeriCamp Canada program you will be required to pay Program Fees directly to AmeriCamp Canada and selected third-parties.

First Time Applicants:

  1. Application Payment: £40. Stage 1: This payment must be paid when you submit your online application form to AmeriCamp Canada and be paid before your interview.
  2. Acceptance Payment: £99. Stage 2: This payment should be paid if you have been successful at your interview with AmeriCamp Canada and within 10 days of the acceptance.
  3. Stage 3: £190 This payment must be paid 14 days after placement to secure your job with AmeriCamp Canada. If full payment is not received within 14 days of acceptance, you will incur a non-refundable £75 surcharge.

 

Returnees:

  1. All program fees are payable to AmeriCamp Canada and must be paid when you submit your online application form.
  2. The Returnee program fee is £95. You accept full responsibility for negotiating your total pocket money with your camp.
  3. Medical insurance is included in this fee for a maximum of 63 days. Additional insurance should be purchased for each day over the 63 days. If the included 63 days of medical insurance does not cover your trip duration, you can extend this before the end date of your policy.
  4. Lack of communication or engagement with the AmeriCamp Canada team or lack of progress on your returner application may result in termination of your application.

Additions:

  1. All fees are due by May 15th, 2020 regardless of the date you applied or were accepted. This exception will be if you are accepted after this deadline, in which all fees must be completed within 14 days of a successful interview.
  2. Your application form and references are legal documents. You agree that you have personally completed the application form and any false, misleading or withheld information on your application or inappropriate behaviour during your interview, on social media sites, prior to departure for Canada or during your participation on the AmeriCamp Canada program, is grounds for immediate cancellation from the program without deferral or refund of program fees and third-party costs. You are required to inform AmeriCamp Canada of any changes in information provided within your initial application, including but not limited to: health conditions (including pre-existing), availability dates, criminal background, skills and contact details.
  3. To apply to the program, you will be required to submit a completed application form, upload a personal video to YouTube saved as AmeriCamp Canada, AmeriCamp Canada reference questionnaires, a photo, all required fees and this signed Program Agreement. All materials submitted to AmeriCamp Canada immediately become the property of AmeriCamp Canada.
  4. AmeriCamp Canada will conduct an interview to help you better understand the program and to assess your skills and experience, and AmeriCamp Canada determines final program acceptance of applicants.
  5. You may receive conditional acceptance on the program requiring you to attend the AmeriCamp Canada Job Fair in order to secure your placement. If you are accepted on this condition and do not attend the fair, you will be cancelled without a refund of your application fee. If you attend the fair and are not hired, AmeriCamp Canada reserves the right to cancel your application, less a £50 Administration Fee.
  6. Placement at a camp in Canada may occur any time after acceptance until July 10th 2020, or until it is no longer possible to obtain a visa in time for your arrival to camp or lack of demand from camps.
  7. Your application, camp type choices, skills, experience, level of English and references will determine your placement at a camp by AmeriCamp Canada. All placements are final. You will be notified of all the details of your camp placement, including your arrival and departure date travel instructions, and your contract dates by a member of the team. The dates indicated in your Placement Letter are considered your official contract and start dates. Failure to complete your contract will result in additional costs as mentioned in Early Departures section point 1.
  8. While participating on the AmeriCamp Canada program you are required to check your online account regularly and provide AmeriCamp Canada with a current email address that you will access at least twice a week from the time of application through the time you complete your trip to Canada. AmeriCamp Canada will not be held responsible for problems arising from failure to check your email regularly (including junk mail) or failure to notify AmeriCamp Canada of changes to your email address. You must not use a university or school email account.
  9. During your participation on the program, you should check in with AmeriCamp Canada to inform us that you have arrived at camp within 3 days.
  10. You, the applicant, are the only person AmeriCamp Canada will liaise with in terms of your application/placement. AmeriCamp Canada will not provide information about your application or program participation to parents/friends/other family, unless you are involved in a medical emergency while in Canada, in which case we will contact the person you have listed on your application form as your “emergency contact”. In addition AmeriCamp Canada will not tolerate threats or verbal abuse from applicants or family members, any form of disrespectful behavior or bad language directed to AmeriCamp Canada staff will result in immediate cancelation from the program without deferral or refund options.
  11. If you are applying for AmeriCamp Canada, but get placed with AmeriCamp in the US at an AmeriCamp/AmeriCamp Canada job fair, this program agreement will stand until the AmeriCamp in the US agreement is signed. Failure to sign a new program agreement will result in termination from the program, without deferral or refund if applicable. This may result in cancellation fees.
  12. AmeriCamp Canada and AmeriCamp USA have different fee structures. You will be responsible for ensuring any differences in fees on the basis you are placed on the alternative program. If one program is more expensive than the other, you will be liable for any extra fees which are applicable. If one program is less expensive than the other then a travel credit will be applied to your account.
  13. If you have not signed a program agreement, these terms and conditions are what you agree to and for the avoidance of doubt take precedence over previous agreements. If you have a signed agreement, it is your responsibility to be aware of the latest terms and conditions. Failure to acknowledge this may result in the termination of your application and any job placements, without deferral or refund of program fees or third-party costs.
  14. The AmeriCamp Canada Program is bound by these terms and conditions unless otherwise stated in writing from the Program Manager of AmeriCamp Canada. Failure to agree to this agreement may result in termination of your program, without deferral or refund of program fees or third-party costs.

Insurance

  1. Medical insurance coverage is included in your AmeriCamp Canada fees for the period you are at camp. This medical insurance covers you for a maximum of 63 days. Additional insurance should be purchased for each day over the 63 days. If the included 63 days of medical insurance does not cover your trip duration, you can extend this before the end date of your policy.
  2. The insurance provided through AmeriCamp Canada covers medical insurance and the plans do not cover travel insurance, flight delays, travel disruption, cancellations, baggage loss, pre-existing medical conditions, dental, pandemics, epidemics, government decisions, guidance from WHO, guidance from FCO, or auto insurance.
  3. AmeriCamp Canada requires you to be satisfied with your insurance policy/policies prior to departing for camp and that it includes all your personal requirements. You will be provided insurance through Banner and this is included in your program fees to AmeriCamp Canada. Please be aware that you will not be covered for pre-existing or conditions that have arisen through pandemics or epidemics that have been deemed a notifiable disease by the WHO and it is your responsibility to obtain additional cover if required. In case of an accident or incident it is your responsibility to submit a claim form with all original documentation and/or follow the procedures set out by the insurance provider. AmeriCamp Canada are not the insurance company. All claims, processing, and queries are between you and the insurance company. You will receive a copy of the policy before you begin your AmeriCamp Canada placement. By accepting this program agreement and if we do not hear from you within 24 hours of you receiving your policy, you accept the policy in full and are responsible for any circumstances that fall outside of the terms and conditions of the insurance policy.   
  4. We recommend you obtain additional insurance and for pre-existing medical conditions, it is your responsibility to obtain the necessary coverage as well as what has been stated in point 2. Banner is responsible for your medical insurance, not including pre-existing medical conditions.
  5. AmeriCamp Canada will not be held responsible in any event where flight changes must be made.

 

Criminal Background Check

  1. To participate in the AmeriCamp Canada program, you must apply for a current criminal/police background check within 2 weeks of placement by AmeriCamp Canada. All criminal background checks must be an ACRO completed through NPCC only. Any deviations must be confirmed in writing by the Program Manager of AmeriCamp Canada.
  2. As part of the application you are required to disclose to AmeriCamp Canada any and all criminal history, criminal offense, arrests, charges, or sentencing. Any criminal history reflected in this background check could affect acceptance/placement opportunities and/or result in loss of placement. Once the background check has been processed, you must submit the report to AmeriCamp Canada by June 1st, 2020 or 2 weeks prior to departure. If your Criminal Background check is not uploaded by the dates or timeframes, you will be charged £50. Canadian summer camps require that you bring the original copy of this report with you to camp. Failure to do so is grounds for immediate termination, with no deferral or refund of program fees or third-party costs.
  3. If you have a current or spent criminal conviction you must declare this at the time of application. You may be required to complete your police background check (ACRO) before you are accepted onto the AmeriCamp Canada program.
  4. If you are not a citizen or permanent resident of the country from which you are applying, you must also gain a criminal/police background check from your home country as well with an English translation. If you fail to attend camp due to a delay in background checks or for any reason outside of AmeriCamp Canada’s control, AmeriCamp Canada are not responsible for program fees, third-party refunds or deferrals.

 

Visa (IEC or Employee Specific Work Permit)

  1. In order to participate on the AmeriCamp Canada program as a first-time or returning applicant, you are required to obtain either an IEC (International Exchange Canada) visa, an employee specific work permit or a Canadian working holiday visa.
  2. The immigration officer may choose to charge you the amount of $155 CAD at their own discretion on the border if you are applying for the work permit, AmeriCamp Canada are not liable for this cost, and it can not be reimbursed by your employer or by AmeriCamp Canada in any circumstances. This fee is separate from the program fee you pay to AmeriCamp Canada. There will also be a fee of $85 at the border for biometrics which AmeriCamp Canada nor your camp are responsible for and this will not be reimbursed.
  3. You are responsible for informing AmeriCamp Canada if you are not eligible for visa exemption. If you are unsure as to what the visa rules and regulations are, please get in touch with the team at AmeriCamp Canada. Failure to notify AmeriCamp Canada of ineligibility for visa exemption, may result in a delay or cancellation of your application. AmeriCamp Canada are not responsible for this and will not issue any deferrals or refunds of program fees or third-party costs.
  4. It is the responsibility of the applicant to request additional travel time after camp when applying for the work permit only.
  5. AmeriCamp Canada reserves the right to change program rules, conditions and fees if any Canadian Government laws or travel advice changes.

 

Medical History

  1. As part of the application you are required to disclose to AmeriCamp Canada any and all past or current medical conditions. This includes both physical health and psychiatric conditions (if you are unsure of what to include contact AmeriCamp Canada head office to discuss where all conversations will remain confidential). AmeriCamp Canada reserves the right to cancel an application due to a pre-existing health condition, including but not limited to those that have not yet been diagnosed.
  2. If you change any information on the medical form on your application after acceptance to the program or misinform AmeriCamp Canada, and it is deemed these changes will adversely affect your placement possibilities, AmeriCamp Canada reserves the right to withdraw your application from the program; in this case there is no deferral or application or refund of any program or third-party costs.
  3. If accepted, you must download the AmeriCamp Canada Health History form, which must be completed and signed by a medical professional. This must be completed per the instructions and submitted to AmeriCamp Canada at least 4 weeks prior to departure for Canada. AmeriCamp Canada are not responsible for costs associated to this form or inability to have the form signed before departure.
  4. Your camp also requires you to bring the original signed and completed health history form to camp. Failure to complete this form in your home country may result in your termination or you will be required to pay for a medical examination in Canada (this exam is expensive and is not covered by your travel insurance policy).
  5. Some camps require specific inoculations. If so, those requirements will be indicated on your Placement Letter. Inoculations are your responsibility.

Refund Policy

  1. The application fee and VIP payments are non-refundable if you are not accepted to the program.
  2. The acceptance fee and placement fee will not be refunded if you cancel from the program after acceptance (unless canceling for reasons outlined in Point 5).
  3. If you change any information on your application after acceptance to the program that AmeriCamp Canada determines will adversely affect your placement possibilities, AmeriCamp Canada reserves the right to withdraw your application from the program; in this case there is no deferral or refund of any program fees or third-party costs. This includes information you post in your application documents as well as any information that you post on the internet or social media.
  4. If you post anything inappropriate on the internet or social media (including applicant group chats) during your application process, AmeriCamp Canada reserves the right to cancel you from the program without any refunds (please see Early Departures for more details). If you break any of the camp, province, or local authority laws during your camp program (including time off), AmeriCamp Canada reserves the right to cancel you from the program without any deferrals or refunds of program fees or third-party costs (please see Early Departures for more details).
  5. If you cancel due to the death of a grandparent, parent or sibling (certificate required for review by AmeriCamp Canada), you will receive a refund of your Stage 2 payment only (less any cancellation fees if applicable such as Third Party costs). A written cancellation notification and certificate must be received within 10 days of cancelling to qualify for a refund. No refunds will be made for cancellations as a result of pre-existing conditions.
  6. Fees incurred for obtaining your criminal background check, medical forms or examinations, visa processing, additional training and any other third-party services are non-refundable and AmeriCamp Canada are not responsible for any refunds of these fees.
  7. If AmeriCamp Canada has paid for the cost for you in advance for a criminal background check or third party cost you will be responsible for all costs and you will need to directly pay AmeriCamp Canada via bank transfer within 5 working days.
  8. Force Majeure will also apply if for any reason outside of AmeriCamp Canada’s control the program is unable to be carried out or is cancelled then no refunds will be possible. AmeriCamp Canada cannot be responsible for governments declaring states of emergency in which you’re either unable to enter or leave your designated territory. However, if Force Majeure happens, we will defer your application to the next Summer, or transfer your program fees (stages 1, 2 and 3) to a summer in the future or to our American program. In these circumstances, the fees will be non-refundable.
  9. In the unlikely event that the AmeriCamp Canada Cultural Exchange Program is terminated, changed or amended for first-time or returning applicants, we reserve the right to defer your application to the next Summer, or transfer your program fees (stages 1, 2 and 3) to the following summer or an alternative program at our discretion, however, the fees will be non-refundable.
  10. If you cancel from the program (for any reason other than outlined in Point 5) once you are placed, you will be liable for a cancellation charge of £329 paid directly to AmeriCamp within 10 working days. This may be passed on to a debt collection agency if an agreement is not made.
  11. If you are not placed by July 10th, 2020 you will be cancelled from the program. In this scenario, you will be able to defer your application to 2021 or 2022. You may also be offered an alternative program.
  12. If you have attended interviews with numerous camps, and are unsuccessful, you may not be entitled to a deferral or refund of your acceptance fee if unplaced at the end of the season.
  13. In the event the Canadian Government rejects your work permit application, or does not allow you entry into Canada, the program fees and third-party fees paid to AmeriCamp Canada are non-refundable. AmeriCamp Canada are also not responsible for deferrals or refunds of any of the third-party fees.

 

Pre-Departure Orientation

  1. AmeriCamp Canada provides a number of Pre-Departure Orientation meetings in your country to give detailed information about the program rules and life in Canada. AmeriCamp Canada requires that you attend this orientation. Attendance is mandatory and failure to do so will result in the cancellation of your program without refund or deferral.
  2. If you are unable to attend the numerous dates provided, you may be able to request a skype orientation, however, you will be liable to pay £35.

 

Travel to Camp

  1. You must pay for your own return flight transportation (including your international flight) to your camp’s designated arrival meeting point in Canada. AmeriCamp Canada is not responsible for co-ordinating an airport pickup with your camp.
  2. If you book your flights through any third-party booking agency (including Invasion Flights), you are bound by their terms and conditions. The AmeriCamp Canada program you are booked onto and any flights you book are not a package offer. Additionally, individual airlines are bound to their own terms and conditions. AmeriCamp Canada will not be held responsible for any changes or cancellations to your flights. As part of these terms and conditions and this program agreement, you agree for your contact details to be passed onto our chosen flight provider. 
  3. Your full, international and domestic travel itinerary to camp must be entered into your online account or otherwise provided to AmeriCamp Canada as soon as you have booked your flights. You must supply AmeriCamp Canada with full international/domestic flight details no later than 4 weeks prior to your departure. If you are placed July 10th or later, you must supply AmeriCamp Canada with full international/domestic flight details no later than 72 hours after placement or 24 hours in advance of your departure to Canada, whichever is the earlier date.
  4. If you are not traveling directly to camp, you must provide a full itinerary including contact telephone numbers and addresses for each day overseas until you arrive at camp. Failure to complete these travel requirements in the time frame indicated may result in your cancelation from the program, and no refunds will be issued.
  5. If for any reason you are refused entry and are not allowed entry into Canada, AmeriCamp Canada will not be responsible for any refunds or deferrals of any program fees or third-party costs.
  6. When entering Canada, you must ensure that you have entered the country on your working holiday visa or ETA (or alternative visa). If you have entered on an ETA, you will have to apply for your work permit via Canadian immigration at the border of Canada. Failure to obtain a work permit at the border will make you ineligible to be part of the Cultural Exchange process in Canada and you may be terminated from the program, without deferral or refund of program fees or third-party costs.
  7. You are responsible for presenting your work permit package (provided by MSK, AmeriCamp Canada’s immigration lawyers), medical form, police background check (ACRO) and your passport on arrival at immigration and at camp. AmeriCamp Canada are not responsible for the failure to present these documents.

Post Camp Travel

  1. You are responsible for travel costs after camp including transportation, meals and accommodation. This includes travel costs to your Canadian departure airport for your return flight home or onward international travel.
  2. If you decide to book onto the New York After Party, all deposits are non-refundable. If you wish to transfer your place to someone else, please get in touch with the AmeriCamp Canada office, this will incur an administration fee of £30.
  3. If you decide to book with any other provider for your post camp travel whether or not it was recommended by AmeriCamp Canada, you will be bound to their terms and conditions. We will not be responsible for the amendment or cancellation of these trips.

During the Summer

  1. The standard resident camp season is up to nine weeks, and you must arrive at camp on the date listed on your placement confirmation. Your pocket money will begin accruing on the first day of general staff training. Some camps exceed 9 weeks. In these cases, you will be required to work at camp until the assigned end date. In such cases where you may work longer than your contract working dates, you will be paid an additional amount. This will be factored into your overall salary when you receive your camp contract. This additional amount will vary depending on the province of your camp.
  2. Failure to complete your contract will result in additional costs. This could include travel, food, lodging and insurance amongst other necessities, in which you are personally responsible for.
  3. Under Canadian law, camps are required to deduct an average of 5% to 7% of your earnings as CPP and Unemployment insurance. You will not be able to claim back these taxes. If you pay additional taxes, you may be able to claim these back at the end of the calendar year. AmeriCamp Canada are not tax professionals and are not responsible for you not completing this process.
  4. As an AmeriCamp Canada participant you are required to apply for a Social Insurance Number and set up a bank account on arrival. AmeriCamp Canada provides assistance and instructions for this. In some cases, the employer (camp) will take responsibility for this process.
  5. The camp pays a fee to AmeriCamp Canada to cover administration costs associated with your recruitment, selection, placement, medical insurance, and supervision. This fee does not comprise part of your pocket money; but, it does form part of the total expenses paid by camp.
  6. Your camp policies must not supersede any Canadian Government regulations.
  7. The AmeriCamp Canada program is designed to educate participants on different cultures. You must participate in at least one cultural activity each week in order to expand your knowledge of Canadian culture and life. AmeriCamp Canada and your camp will provide you with resources for cultural activities in and around your camp.
  8. You will earn a set amount of pocket money based on the program option you have chosen. The finalised amount will be confirmed in your placement letter. You will be paid by the camp director according to camp policy, prior to the last day of camp.

For working your 8-11 week work contract you will receive:

$1600-$1800 CAD for your summer camp placement as a camp counselor.

$1800-$1900 CAD for your summer camp placement as support staff.

 

Returnees: See Acceptance and Placement, Points 1-4.

 

Early Departures

  1. If you fail to fulfill the responsibilities of your position at camp or violate any camp rule or law and your placement is terminated, or leave voluntarily, your participation will be cancelled and in certain cases you must depart Canada. This includes anything that might happen during your time off. You will incur additional costs for travel, food, lodging and a contract cancellation fee of £329 will be charged. You may also be charged in some circumstances an amount up to a maximum of $1600 CAD, depending on how long you have been at camp. The shorter the period the higher the cancellation cost. For a specific cost in these circumstances, please contact AmeriCamp Canada. This will need to be paid directly to AmeriCamp Canada within 30 days of your placement being terminated.
  2. At the discretion of AmeriCamp Canada, a payment plan may be put in place for payment of the cancellation fee, at a minimum repayment of £50 per month. This should be agreed in writing by the Program Manager at AmeriCamp Canada.
  3. Fees paid to AmeriCamp Canada will not be refunded.
  4. Failure to pay AmeriCamp Canada’s cancellation fee within 10 days, or failure to set up a repayment plan within 10 days, will result in AmeriCamp Canada taking steps to retrieve the debt, including but not limited to taking the matter to a small claims court, or passing the debt to a debt retrieval agency.
  5. Fees paid to AmeriCamp will not be refunded or transferable to another year or program.

Returnees:

In addition to all other points included in this agreement, the following policies pertain specifically to Returnees.

  1. A “Returnee” is classified as a person who is returning to the same camp, OR to a new camp under the direction of a camp director the applicant has previously worked under. 
  2. You accept full responsibility for negotiating your total pocket money with your camp and agree to the program fees and third-party costs.
  3. You must submit a complete online application, current criminal/police background check, this program agreement and a passport photo to AmeriCamp Canada along with a return invitation, contract or email from your camp director (must include a statement verifying you have been invited to return to camp and your proposed work dates) before AmeriCamp Canada can process your application.
  4. Upon submission of all necessary forms and payments, AmeriCamp Canada will provide you with a current application form, medical insurance for up to 63 days and as outlined in the insurance section of this program agreement. We also provide 24-hour support while in Canada.
  5. AmeriCamp Canada requires you to be satisfied with your insurance policy/policies prior to departing for camp and that it includes all your personal requirements. You will be provided insurance through Banner and this is included in your program fees to AmeriCamp Canada. Please be aware that you will not be covered for pre-existing or conditions that have arisen through pandemics or epidemics that have been deemed a notifiable disease by the WHO and it is your responsibility to obtain additional cover if required. In case of an accident or incident it is your responsibility to submit a claim form with all original documentation and/or follow the procedures set out by the insurance provider. AmeriCamp Canada are not the insurance company. All claims, processing, and queries are between you and the insurance company. You will receive a copy of the policy before you begin your AmeriCamp Canada placement. By accepting this program agreement and if we do not hear from you within 24 hours of you receiving your policy, you accept the policy in full and are responsible for any circumstances that fall outside of the terms and conditions of the insurance policy.
  6. Medical insurance is included in this fee for a maximum of 63 days. Additional insurance should be purchased for each day over the 63 days. If the included 63 days of medical insurance does not cover your trip duration, you can extend this before the end date of your policy. It is your responsibility to obtain coverage after this period.
  7. Travel insurance is not provided or covered within program costs and we recommend obtaining additional insurance to cover any flight delays, cancellations or baggage loss and what has been mentioned in Insurance Section, point 2. AmeriCamp Canada will not be held responsible in any event where flight changes must be made.
  8. You are required to submit your travel to camp plans to your online account at least 4 weeks prior to your departure in order for us to activate your included insurance policy. Information required includes airline, flight number, date and time of arrival as well as your method of arrival to camp if arranging this yourself. In addition, you must notify your camp of your travel plans. AmeriCamp Canada is not responsible for co-ordinating an airport pickup with your camp. Failure to complete these travel requirements in the time frame indicated may result in your cancellation from the program, and no deferrals or refunds will be issued.

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